We are pleased to introduce our Notion integration, which provides you with a hassle-free way to connect your existing Notion Pages to your knowledge base.
With this feature, your AI copilot can work seamlessly with your knowledge while extracting the necessary information you need with references to your Notion Pages.
How to connect your Notion?
- Step 1: Click the '+' icon and select 'Dropbox' from the dropdown menu. You'll then have the option to create a new knowledge base or select an existing one to link with your Dropbox account.
- Step 2: Grant TextCortex the necessary permissions to import your Notion Pages.
- Step 3: After allowing relevant permissions, you will be able to select which files you'd like to import.
Once the status column turns to "Active," your files will be ready for use.
To access your knowledge base, simply enable it in ZenoChat and start collaborating with all your knowledge on Notion without interruption.
How to sync Notion pages?
To sync the content of your Notion Pages, navigate to the "Active Integrations" tab, and click the "Sync" button. If there has been an update inside the files, the content will be updated quickly and effectively.
How does the Notion integration work?
Here is an outline of how the TextCortex and Notion integration currently works, along with guidance on how you can manage your workspace effectively:
1) Manual Adding vs. Auto Sync
If your pages are made of plain text with simple structures (headings, paragraphs, etc.), the native Notion integration can work as expected. However, if your workspace uses complex databases, it’s often better to export them as PDFs. This is because the native integration struggles with certain complex elements.
Limitation: The system does not sync PDFs automatically. You will need to manually upload or update PDFs if you choose that route.
2) What Data Is Synced / Not Synced
Synced: Tables, standard text, quotes, call-out boxes, dropdown lists.
Not Synced: Files that are attached within a Notion page (such as images, audio, or embedded files).
Conditionally Synced: Databases are supported, but they need to be exported in different file formats (e.g., CSV) for proper integration.
3) Managing Integrations: Adding, Updating and Auto Syncing
Editing integrations: at this stage, users cannot directly edit an existing Notion integration once it’s set up (e.g., you can’t modify which pages are synced or adjust settings).
Adding more pages: if you'd like to add new pages to the sync, you’ll need to click on “Link new account” and select the relevant files through the File Picker. This will trigger the creation of a new integration.
Updating pages: for pages that are already integrated, you can rely on the auto-sync feature. You can trigger this manually by selecting “Sync now” or set it up on a daily schedule. This will update the content of your existing synced pages but won’t allow you to add or modify them further.
Deleting irrelevant pages: auto-sync will update existing files but won’t delete any irrelevant or outdated pages. To remove these pages, you’ll need to manually select and delete them. Additionally, if you want to remove a file permanently and avoid it being re-synced, you should also consider removing the integration entirely—otherwise, the system will attempt to re-sync the files as long as they remain present in your Notion workspace.
We hope that the Notion integration will make data management more efficient for you. If you have any questions or concerns, please do not hesitate to reach out to us.